Posting Details
Posting Details
Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the bestuniversities on the East Coast? Want to put your toes in the sandafter a day of work? The University of North Carolina Wilmingtonoffers a wonderfully vibrant university community along with abeautiful location just miles from the beach.
Employees of UNCW are provided a comprehensive benefits package aswell as other programs, resources, policies, and practices thathelp to support a work/life balance. Our programs have beendesigned to provide a variety of choices to best fit your needs andthe needs of your family. Full time employees are eligible fordental, vision and health insurance plans. Health insurance benefitplans eligibility begins on the first of the month following dateof hire. Retirement plan contributions begin on the eligibilitydate following election and include employer contributions foreither a defined contribution or a defined benefit plan. Optionaldisability plans are also available.
Full time employees are also eligible for the tuition waiverprogram which covers the cost of tuition and fees for up to three(3) undergraduate or graduate courses per academic year at UNCW orany other university within the UNC System. In addition, UNCWcovers the cost of tuition and fees for one UNCW course each summersession.
As a full time employee, UNCW also offers a free membership to theCampus Recreation Center, free vaccine and booster shots offered oncampus, meditation and yoga sessions, voluntary supplementalinsurance coverages, pretax flexible spending accounts, 12 paidholidays, 24 hours of paid community service leave time, paidvacation and sick leave accrual and family medical leave after 12months of continuous service.
We also offer an abundance of training and development programsthrough our Dare toLearn Academy ,and the employeeassistance program , many of which are offered free ofcharge.
Recruitment Range
$36,177 - $38,890
Vacancy Number
S02421
Position Title
Administrative Associate
Working Title
Administrative Associate
Competency Level
Journey
Home Department
Communication Studies - 32241
Primary Purpose of Organizational Unit
The Department of Communication Studies carries out a mission thatinvolves teaching, research, and service within the College of Artsand Sciences. The Department has grown to include 30 Faculty whoteach over 3000 credit hours for over 500 majors and offerings inbasic studies.
College
College of Humanities, Social Sciences, and The Arts - 321College
College/School Information
University Information
The University of North Carolina Wilmington, the state’s coastaluniversity, is dedicated to the integration of teaching, mentoring,research and service. Widely acknowledged for its world-classfaculty and staff and continuously recognized at a national levelfor scholarly excellence and affordability, UNCW offers a powerfulacademic experience that stimulates creative inquiry and criticalthinking and a community rich in diversity, inclusion and globalperspectives.
A public institution with nearly 18,000 students, UNCW offers afull range of baccalaureate- and graduate-level programs, as wellas doctoral degrees in educational leadership, marine biology,nursing practice and psychology; and many distance learningoptions, including clinical research, an accelerated RN-to- BSNprogram, an Executive M.B.A. program structured for workingprofessionals, and the nation’s only bachelor’s degree programfocused on coastal engineering.
The university’s efforts to advance research and scholarlyactivities have earned UNCW the elevated designation of “DoctoralUniversities: High Research Activity” institution (R2 University)by the Carnegie Classification of Institutions of HigherEducation.
UNCW has been part of the University of North Carolina System since1969.
Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position
This Administrative Associate position is responsible for assistingwith administration of the student advising process includingrecords and communication to students, ongoing website maintenanceand enhancements, support for the graduate program, coordination offaculty and others around department initiatives and deadlines,maintenance and optimization of cloud-based platforms such as Teamsand SharePoint, purchasing and receipting, and direct assistance onspecial events and projects.
This position will report directly to the Chairperson of theDepartment to help provide a wide variety of services to facultyand students and will work on a team with another Administrativeposition. This position will coordinate with the Dean’s office andother offices on campus. This position will ensure that all workperformed complies with university policy and procedures and meetsuniversity and college-imposed deadlines.
Minimum Education and Experience Requirements
High school diploma or equivalency; or demonstrated possession ofthe competencies necessary to perform the work.
Preferred education, professional skills and experience
- Excellent communication skills and the ability tomulti-task
- Prior relevant experience and proficiency in Microsoft OfficeSuite and associated programs (including Teams, OneDrive,SharePoint, and Excel)
- Familiarity with working in higher education is a plus
- Website and external communication/marketing experience
- Significant knowledge of office or work unit procedures,methods, and practices
- Ability to use correct grammar, vocabulary, spelling, andoffice terminology to compose and/or proofread correspondence,reports, and other materials
- Ability to independently record, compile, summarize, andperform basic analysis of narrative and numerical materials
- Ability to learn office processes and procedures andindependently apply this knowledge in problem-solving andresponding to questions and inquiries
- Ability to use judgment in coordinating and monitoring officeprocedures and workflow, including monitoring deadlines
- Ability to use courtesy and tact in performing public contactand communication duties that may be sensitive in nature
- Ability to provide excellent customer service
- Ability to communicate well with and work in liaison with avariety of the university population and departments
- Knowledge of Banner, SSRS, Cascade, uShop, EMS, Keystone, andTouchnet
Required Certifications or licensure
N/A
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday with occasional special event coverage
Work Hours
8:00 AM – 5:00 PM with occasional special event coverage
Type of Position
Permanent
Anticipated Ending Date if Time-Limited
Position Number
1990
Job Posting Date
05/15/2024
Posting Close Date
06/06/2024
Number of Openings
Single Incumbent
Special Notes to Applicants
PLEASE NOTE : This posting will close at 11:59PM (Eastern time) onthe posted closing date. To receive full consideration, please besure you have fully completed the entire application, including the‘Work History’ section before you apply for this position.Applications must be submitted through the online applicationsystem to be considered.
EEO Statement
At the University of North Carolina at Wilmington ( UNCW ), ourculture reflects our values of inclusion, diversity, globalization,ethics and integrity and innovation and we are committed toproviding equality of educational and employment opportunity forall persons without regard to race, sex (such as gender, genderidentity, marital status, childbirth, and pregnancy), age, color,national origin (including ethnicity), religion, disability, sexualorientation, political affiliation, veteran status, militaryservice member status, genetic information, or relationship toother university constituents – except where sex, age, or abilityrepresent bona fide educational or occupational qualifications orwhere marital status is a statutorily established eligibilitycriterion for State funded employee benefit programs. UNCW believesthat embracing the unique contributions of our faculty, staff andstudents is critical to our success and paramount in beingrecognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offenderbackground checks. Some vacancies also require credit or motorvehicle checks. UNC Wilmington participates in E-Verify. Federallaw requires all employers to verify the identity and employmenteligibility of all persons hired to work in the UnitedStates.
External Link to Posting
https://jobs.uncw.edu/postings/32175
Applicant Documents
Required Documents
- Cover Letter
- Resume
Optional Documents
- List of 3 Professional References
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * How did you learn of this opportunity with UNCW? (2024)
- UNCW Website
- UNCW LinkedIn Page
- UNCW X Account (formerly Twitter)
- UNCW Employee Referral
- UNCW Instagram Account (UNCW_jobs)
- UNCW Job Alert
- Chronical of Higher Education
- Diverse Issues in Higher Education
- Glassdoor
- Higher Ed Jobs
- Hispanic Outlook
- Indeed
- Inside Higher Ed
- North Carolina Job Network
- Women in Higher Education
- Craigslist
- Career Events/Job Fairs
- Billboards/Marquee
- Other
- If you selected 'Other' to the question above, please explainhow you found out about this opportunity. Enter N/A if notapplicable.
(Open Ended Question)
